Time clock basics

First thing you do after clicking on the Time Clock link is enter your username and password.  The exact same username and password you enter when logging on.  That username and password is associated with your name.  The layout for every user is the same but what a user is allowed to do in the Time Clock page differs whether or not they have the Account Administration permission enabled.  At least 1 Hourly Rate must be entered for that user in order for them to log into the Time Clock.  

1.  The first line allows the user to select the job classification they are doing for the day using the drop down menu.  The employee can the Clock In or Clock Out by clicking on the respective button.  Then can also click on the Exit Time Clock to exit the time clock.

2.  The next line shows the current date and time.

3.  The third line (Administrators Only) allows you to search all of an employee’s punches within a given date range.  Use the date pickers to select a Start Date and an End Date to search.  Use the drop-down menu to select the employee you want to search for.  Click on the Find button.

•      Each line is a “shift” which has an in time and an out time.

•      For each shift you will see the Job Classification, Clock In Date and Time, Clock Out Date and Time, Duration, the IP Address they Logged In From, and the IP Address they Logged Out From.

•      To edit a shift click on the pencil next to the shift you want to edit.

•      To delete a shift click on the red X next to the shift you want to delete.

•      If an employee forgot to punch out you can click on the pencil and add the out time to the corresponding in time.

4.  The forth line (Administrators Only) allows you to add a shift for that employee.  Use the drop-down menu to select a Job Classification for that shift.  Enter a Clock In date and time, Enter a Clock Out date and time.  Click on the Add Time Clock Entry button.

Note: You cannot add a punch date and time that is after the current date and time.